Every BOL filed and matched the day it lands.
We file bills of lading, PODs and rate confirmations, match them to invoices, and flag what doesn't match. A person checks the exceptions, and nothing is billed or paid until you approve it.
The work that eats your week
- BOLs and PODs arriving by email, WhatsApp and photo, filed whenever someone has time
- Carrier invoices that don't match the rate confirmation
- Carrier onboarding packets chased one document at a time
- Billing held up because one POD is missing
One week of documents, before and after
Your billing clerk, today
- Download attachments from three inboxes
- Rename and file each document by load
- Compare each carrier invoice with its rate confirmation
- Email carriers about the ones that don't match
About 12 hours a week at 150 loads
With the Document Desk
- Documents are filed against the right load the day they arrive
- Invoices are matched to rate confirmations; mismatches are flagged
- Our team checks every exception
- You approve the exceptions list and billing goes out
About 1 hour a week of your time
Illustrative numbers on sample data. Real client results replace this as design partners finish.
Priced by volume
- The monthly fee is set by how many loads you move, so a slow month costs less.
- We quote the exact number after one call and a look at a sample week of documents.
Logistics services
Document Desk
BOLs, PODs and rate confirmations filed, matched to invoices, exceptions flagged.
From $4,000 setup + $1,200 / month
Not sure where to start? The Rollout puts two workflows live in three weeks. See the Rollout →
Questions forwarders and brokers ask
Do you work with our TMS?
We work inside the systems you already use, including your TMS and accounting software, with access limited to the documents we handle.
What happens to documents that arrive as photos?
They are read, filed against the right load, and flagged if anything is unreadable or missing.
What does freight document processing cost?
The Document Desk starts at $4,000 setup plus $1,200 per month, priced by volume.
Are you near MIA and Doral?
Yes. We are Miami-based and come to your office for the kickoff.
You already know which job eats your week. Start there.
A reply the same business day. A written scope and fixed price within 48 hours of the call.